Marketing directors know the drill: every three to five years, they start a formal tender process to choose new marketing service providers. Often, they do so under the watch of an internal procurement team that is under massive pressure, due to a lack of both resources and insight, stated Angelika Kempe, Executive Consultant at AdOps.

This does not bode well for the outcome, given that marketing procurement is particularly nuanced and requires a unique understanding. To comply with internal procurement policies, brands are compelled to regularly put their marketing and advertising business out to pitch. This applies even if they have successful partners in place. It’s time to consider alternatives to this time-consuming and costly practice.

Companies have two broad pitch options: a ‘do-it-yourself’ approach or using a pitch consultant. The DIY method works out in the end, but often only after the company has released the same tender several times without selecting – at a steep cost in time and resource to client and bidders alike. There is an added credibility risk to brands when companies don’t get the bidding process right the first time. The main culprits are misalignment between procurement and marketing teams, and changes in the scope of the work put out to pitch.

What about pitch consultants? The good ones have a thorough understanding of the client’s business, the industry and the supplier landscape needed to ensure a rigorous process, that facilitates solid governance and an independent evaluation process. Yet this approach is not necessarily cost-efficient or suitable for every company or pitch.

The biggest failing of pitches, even with the benefit of an expert pitch consultancy, is sustainability. The average industry length of client and agency tenure points to a flaw. Ironically the test drive principles of ‘try before you buy’ so fundamental to marcomms practices, is not deployed by the industry itself and therein lies the challenge.

Our years of experience in pitch facilitation has often led us to question the need for complex, costly and time-consuming pitch processes. And in the context of a frail economy, smarter, cost-efficient solutions are not only relevant but essential. We have therefore started to move away from the traditional pitch scorecard towards a more sustainable matchmaking model, applying metrics, alternate insights and experience to pair the right client with the right supplier.

Introducing the matchmaking model:

There is some science to this: well-established methods such as the enneagram or insight tools are used for team selection. This increases the chance of success and shortens the time taken to onboard agency personnel. But it’s also about pairing the client with an agency that is right for its profile, maturity and complexity.

The landscape is increasingly competitive, and a good pairing of the jockey and horse, wins the race. And increasingly in tough trading conditions, the win and sustainable value often lie in a workhorse agency rather than the trophy-ware of a high-profile agency.

Our early experience with the matchmaking model has been encouraging. It is quick, has a high success rate and the skills of the agency and the client are typically well-matched and builds in the crucial element of trial – the essential courtship before the nuptials. The matchmaking process is based on a deep understanding and intimate knowledge of how the client operates and which agency would be a good fit with its approach to collaboration, the deliverables and quality it is seeking, and the sort of agency relationship it needs.

We still advocate a fuller, more rigorous process for high-resource, high-spending clients, but find that the matchmaking alternative is ideal for the more innovative, small to medium spenders. It is a sound alternative for those seeking more innovation and less convention in managing supplier selection. Apart from the benefit of sustainable pairing, it is low risk because marketing and procurement still get the final say. And materially, it saves two scarce resources – time and money.